Request Data

UH Hilo Home > Faculty & Staff > Institutional Research Office

In order to better satisfy your specific data request in a timely, replicable, reliable, and accurate manner that’s consistent with your actual needs, we ask that you complete the following items to the most detailed extent possible.

Alternative to submitting this form online, you may download this form as a Word document, modify it and either print and send or email it to the IRO office.

Required sections are marked.

Part 1 - Core Request Information

Form Submitter

Submitter Name:
Submitter Email:
Submitter Phone:

Request Originator

Same as Submitter information above.
Originator Name:
Originator Email:
Originator Phone:

Description of Request

(This gives us something to refer to as the cornerstone of work effort and subsequent task documentation.)

Application of Request

What is/are the intended application/use(s) of the requested data? (This helps us begin to evaluate if everything really ultimately required is being brought into the request on 1st pass.)

Intended Audience

Who is/are the intended audience/user(s) of the requested data? (This helps us determine how to organize and display information so it is best suited to purpose.)

Timing

Date when this output is required: (mm/dd/yyyy)

If this request is expected to be an ongoing requirement, please identify the frequency:

Part 2 - Specificity

Banner

Identify any relevant Banner forms or system-internal/external databases and field names where information is stored.

Semesters

Identify Winter, Spring, Summer, Fall, Accelerated (SOCAD), Apprenticeship Semesters to be included in or excluded from outputs or analysis.

Points in Time

Identify specific Point in Time requirements pertaining to your request (i.e. as of…a certain registration date,1st day of classes, precensus, census, end of semester, fiscal year, academic year, etc).

Processes or Procedures

Identify any specific internal or external processes or procedures that are needed or expected to occur prior or subsequent to this data being extracted and/or made available.

Populations

Identify any specific student populations to be included or excluded from outputs and/or analysis.

Specific Criteria for Data Manipulation

Identify any necessary or specific steps or criteria to be considered/exercised in the treatment, processing, or manipulation of the data.

Output Formatting

How would you like the results to be sorted/grouped/organized/displayed? Describe or depict graphically the desired output.