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Instructional & Student Support PBA (Instr & Student Supp Sp/Assistant Clinical Education Coordinator) (#80774T) Position Description

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The application collection portion of the recruitment for this position vacancy has concluded.

UH Hilo, the Daniel K. Inouye College of Pharmacy, Pharmacy Practice, full-time, special funds, temporary, to begin approximately December 2013, pending position clearance and availability of funding.


Liaisons and communicates with students, site preceptors located statewide, nationally, and in the South Pacific and with Pharmacy faculty. Develops and coordinates educational events for preceptor training and student experiential orientation(s). Develops, implements, and manages the experiential database for students, preceptors, and site assignments, including creating complex Excel-based schedules. Submit necessary payment documents through appropriate funding sources and initiate payments for applicable operational expenses and travel. Data entry and maintenance of incoming and current student immunization and certification files into experiential database. Follow up with students who are missing mandatory health clearances. Assist with up keep and organization of SIM Man/IV/Retail Lab. Maintain accurate inventory, assist in reordering and restocking supplies, and assist in preparation for IPPE labs. Maintain student and preceptor Pharmacist’s Letter database, including reporting functions. Assists higher-level personnel in the performance of assigned duties. Work assignments may include day, evening, and /or weekend hours. Other duties as assigned.

Minimum Qualifications

Possession of a baccalaureate degree in business administration or related field and 1 year of progressively responsible professional experience with responsibilities for administrative and fiscal coordination; or equivalent education/training or experience. Functional knowledge of principles, practices and techniques in clinical health care or business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with clinical health care or business administration. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the clinical health care or business administration. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software. Demonstrated ability to plan, organize, and coordinate workshops and other activities. Demonstrated ability to organize databases and maintain efficient workflow systems. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications

Work experience as a pharmacy technician. Familiarity with medical training and terminology. Working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with health systems or business administration. Demonstrated experience in establishing positive working relationships with personnel from community health organizations and the University of Hawaiʻi at the Research Corporation of the University of Hawaiʻi.

Pay Range

PBA, minimum $3,179/month

Applications (How to Apply)

Submit: (1) cover letter explaining how the minimum and desirable qualifications are met; (2) APT application UH Form 64; (3) resume; (4) the names and addresses, email and telephone numbers of three (3) professional references; and (5) transcript(s) showing degrees and course work appropriate to the position (copies are acceptable, however, original official transcripts will be required prior to employment). All requested documents/information must be postmarked by the closing date and become the property of the University. All minimum qualifications must be met by the closing date. Failure to submit all requested documents/information shall deem an application to be incomplete and will not be considered. Electronic submissions will not be accepted. Mail Application To: UH Hilo College of Pharmacy, Attn: Kristi Kaniho/#80774T, 200 W. Kawili Street, Hilo, HI 96720.

Inquiries (General)

Lara Gomez, 808-932-7708,

Please refer to position #80774T when making inquiries.

Application Deadline

Postmarked no later than November 14, 2013.

Important Information

The official advertisement can be found at Work At UH.

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

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