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Assistant, Associate, or Full Specialist (Director of Student Services) (#73384) Position Description

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The application collection portion of the recruitment for this position vacancy has concluded.

UH Hilo, The Daniel K. Inouye College of Pharmacy, 11-month, non-tenure track, special funds, full-time position to begin approximately November 2013, pending position clearance and availability of funding.


Administer and manage the student affairs function in the College of Pharmacy (CoP). Plan and organize programs for students relative to admissions, monitoring and graduation. Develop and implement a national and international recruitment plan inclusive of policies, procedures, and strategies related to marketing, recruiting and admission of PharmD Students to UH Hilo College of Pharmacy. Establish short and long-term enrollment goals; responsible for planning and implementing recruitment and admission strategies designed to meet those enrollment goals. Coordinate development and maintenance of the CoP’s computerized student information system. Responsible for implementing student services in accord to ACPE standards. Work with academic administrators and/or faculty in formulating and implementing policies and programs specific to the CoP students. Develop, maintain and evaluate procedural manuals and other communications specific to CoP students’ affairs, safety and well being. Produce communications to inform students (enrolled, potential or alumni) of the CoP programs, research, opportunities and relevant activities. Work with the Director of the Pre-Pharm Program to implement a transitional flow of students into the CoP. Promote and assure an environment that is welcoming and conducive for students from a variety of ethnic and socioeconomic groups. Inform and counsel students of opportunities for financial aid. Work with the various offices and staff that oversee student affairs and services throughout the University and system wide. Represent the CoP at University campus and/or system-wide policy and administrative activities pertaining to student services. Hire, train, supervise and evaluate staff involved in student affairs and support services. Supervise professional staff and student workers involved in student affairs and support services. Supervise professional staff and student workers involved in student affairs to create and maintain a work environment of respect, ethical moral conduct and equal opportunity in the CoP. Provide opportunities for ongoing professional development relative to student services, inclusive of conducting workshops, conferences as appropriate to advancing the CoP’s student affairs programs and its staff. Develop and implement advising and counseling programs that are responsive to students along the continuum of potential recruits, pre-pharm students, different levels of enrollees and graduating classes. Develop and implement policies and procedures specific to students that are accountable to state, university and national regulations and/or laws regarding compliance of confidentiality, rights, freedoms and access information. Work with administrators and/or faculty to develop, implement and evaluate programs of financial assistance for students at all levels in the CoP. Work with the Dean’s administrative team/Council to ensure appropriate annual budget allocation for student affairs and services. Responsible for budget management of financial resources supporting student affairs and services on an annual basis, inclusive of monitoring expenditures monthly and reconciling budget allocations quarterly.

Minimum Qualifications

Assistant Specialist Minimum Qualifications: Possession of a Master’s Degree in educational counseling, administration, counseling guidance, student services, social sciences, health sciences or related field and 30 credits of graduate study in a relevant field; five (5) years of relevant experience. Associate Specialist Minimum Qualifications: In addition to the Assistant Specialist as stated above; a doctoral degree in a relevant field; four (4) years of experience at the rank of Assistant Specialist or its equivalent with at least two years directly related to the duties of this position. Specialist Minimum Qualifications: In addition to the Associate Specialist as stated above; four (4) years of experience in the rank of Associate Specialist or its equivalent with at least two years directly related to the duties of this position.

Desirable Qualifications

PharmD or terminal degree in pharmacy and eligible for licensure in the State of Hawaiʻi. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with student services. Considerable working knowledge of principles, practices and techniques in the student services as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. Demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Pay Range

Commensurate with experience and qualifications.

Applications (How to Apply)

Submit a letter of application stating clearly the position being applied for, the position number, and addressing how the minimum and desirable qualifications are met; resume; names, addresses, email and telephone numbers of three (3) professional references. Original official transcripts must be received by the Human Resources department prior to start date. Electronic submissions are welcomed. Each page of the required documents should include your name. Send email with “Pos. No. 73384 – Director of Student Services” as subject and addressed to All requested documents/information must be received by closing date and become the property of the University of Hawaiʻi at Hilo. Failure to submit all required documents shall deem an application to be incomplete and will not be considered. Application address: UH Hilo College of Pharmacy, Attn: Kristi Kaniho/#73384, 200 W. Kawili Street, Hilo, HI 96720.

Inquiries (General)

Dr. Edward Fisher, 808-933-2865,

Please refer to position #73384 when making inquiries.

Application Deadline

First review will begin on October 1, 2013 and will continue until filled.

Important Information

The official advertisement can be found at Work At UH.

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the respective campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaiʻi may be viewed at the U.S. Department of Education’s Campus Safety and Security Data Analysis Cutting Tool, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

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