College of Pharmacy Governance

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UH Hilo College of Pharmacy Shared Governance Policies & Procedures

(Approved 8/12/2009)

  • Introduction
    • Purpose:  The purpose of this manual is to delineate policies and procedures that are specific to the College of Pharmacy (COP).  College of Pharmacy faculty and staff are required to comply with these policies and procedures in addition to those of the University of Hawaii at Hilo and the University of Hawaii System.  Where these entities have policies on the same topic, the more stringent of the policies applies.
    • Policy/procedure proposals:  The key governance entities of the College of Pharmacy are the Dean, committees approved by the Dean, and the faculty governance body (defined as all tenured and tenure-track faculty).  New policies and procedures and modifications to existing policies and procedures may be proposed by faculty, staff, departments, and administrators.  The proposal is forwarded to the appropriate COP committee for review and consideration.  If it is unclear which committee is appropriate, the proposal is submitted to the Executive Committee for review or assignment to another committee to review.
      • For academic policy proposals, committee recommendations are forwarded to the faculty governance body for a vote.  The proposal and results of the vote are forwarded to the Dean, who may require additional committee and/or faculty review.  If the proposal affects only the COP and the Dean approves, it is codified in this policy and procedure manual.  If the proposal affects one or more units other than the COP, the Dean forwards the proposal, along with his recommendation for approval or disapproval, to the faculty congress per the UHH academic policy proposal and modification process.

Consultation with affected and/or expert campus constituencies is strongly encouraged at each level of review.

      • For non-academic policy proposals, committee recommendations are forwarded to the Dean for approval, disapproval, or additional review.  Approved proposals are codified in this policy and procedure manual.
  • Academic Policies & Procedures
    • Curriculum Review Procedure:  This procedure pertains to the curriculum review process, including new and modified programs and courses as well as program terminations.  For new program proposals, the request for Authorization to Plan (ATP) must follow this review procedure prior to being forwarded to the UH system.  Once the UH system has granted the ATP, then the completed new program proposal must undergo this review procedure.
      • Curriculum proposal:  Any tenured or tenure-track faculty member may submit a curriculum proposal to the Curriculum Committee for review.  The proposing faculty member should ensure that the proposal is consistent with the mission of the College of Pharmacy, reasonable in the demands it will place on physical, fiscal, and human resources, and is primarily intended for the benefit of students and the educational processes of the university. 
      • Curriculum Committee review:  The Curriculum Committee is chaired by the Associate Dean for Academic Affairs and is composed of the Department Chair of Pharmacy Practice,  Department Chair of Pharmaceutical Sciences, four faculty members (two from each department) and three students (one each from the three didactic years).  The majority of members are instructional, tenured or tenure-track faculty.  All proposals for new or modified courses, majors, programs, and degrees are reviewed by the Curriculum Committee.  This committee ensures that the following issues are addressed:
        • Availability of resources, including teaching personnel, space requirements, and operating budget based on verification from relevant department chair(s).
        • Identification and resolution of any cross-program or departmental implications.
        • Compliance with the standards set forth by the Accreditation Council for Pharmacy Education (ACPE).
        • Mapping of all course related global professional outcomes.
        • Program coherence, such as articulation with other existing courses and placement within the program.
        • Management of impact on course and seat capacity.
        • Consistency with university and COP missions and strategic plans.
      • Associate Dean for Academic Affairs review:  Recommendations from the Curriculum Committee are reviewed by the Associate Dean for Academic Affairs and forwarded for faculty review if they appropriately address the issue of academic integrity, including methods and plans to support intellectual rigor and teaching excellence.  If not, they are sent back to Curriculum Committee for additional review.
      • Faculty review:  Recommendations from the Curriculum Committee, upon completion of the above review by the Associate Dean for Academic Affairs, are forwarded to the affected tenured and tenure-track faculty (i.e., the faculty governance body), for vote.
      • Dean review:  The proposal and results of the faculty vote are forwarded to the Dean, who may require additional committee and/or faculty review.  If the majority of faculty voted for the approval of the proposal and no additional information is determined by the Dean to be needed for decision-making, the Dean will approve the proposal and forward it to the appropriate university-wide entities per the UHH curriculum review process.  The Dean’s approval is certification that the issues listed in sections II.a.ii  and II.a.iii above have been adequately addressed.  If the majority of faculty voted against approval of the proposal and no additional information is determined by the Dean to be needed for decision-making, the Dean will disapprove the proposal, notify the proposing faculty member of the reason for disapproval, and archive the proposal.