UH Hilo Strategic Planning Committee (SPC) - 2011-2015 Strategic Plan

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Contents:

Charge
Committee Membership
Sub-Committees
Meeting Schedule and Papers
- 2010 Meetings
- 2011 Meetings

The Committee's Charge

Aim

By the end of May 2011, to develop a realistic and measurable 2011-2015 Strategic Plan for UH Hilo that reflects the unique aspects of the university within the broader UH System, and to advise on appropriate implementation and monitoring.

Format of the strategic plan document

The resulting strategic plan document should be concise, specific, and clearly set out UH Hilo’s unique identity and strategic goals for the next five years. The document should be short, on the order of five pages in length.

Period of the plan

The plan will cover the period 2011-2015 to bring UH Hilo in line with the UH System strategic planning cycle and match the WASC review cycle. However, in recognition that strategic plans need to remain flexible and responsive, the plan will be revisited for possible revision every few years. As initial development of the plan will be completed by the end of May 2011, the next formal review of the plan will be in 2013.

Plan implementation and monitoring

The strategic plan will be the basis for budget and human resource decisions, including future program change requests, and its performance indicators will be tracked for evidence of progress toward plan goals.

In addition, individual colleges and other units will be asked to develop plans of their own to support and implement the strategic plan (process to be developed).

The strategic plan must be:

Aligned with the broader UH System Strategic Plan, objectives, outcome measures, and presidential initiatives (e.g., the Hawai‘i Graduation Initiative).
Realistic within the university’s current and anticipated human resource and budgetary resources.
Based on key evidence from internal and external sources (including WASC accreditation evaluations) and an analysis of the university’s current situation, the situation within the broader local and state community, and higher education trends, mandates and best practices.
Based on effective consultation with UH Hilo stakeholders – faculty, staff, students, alumni, local community and others, including actively seeking input on the mission and vision of UH Hilo and identified priorities, goals and potential strategies.

Specific instructions:

By the end of December 2010 and in consultation with UH Hilo stakeholders, review and revise the mission and vision statements of UH Hilo based on evidence from the pre-planning stage, UH System plans and policies, and other relevant information.
By the end of January 2011, identify draft strategic goals for UH Hilo through review of the pre-planning evidence, relevant documents or reports (e.g., state/island workforce needs, WASC reports, institutional data) and the UH System strategic plan.
By the end of February 2011, consult effectively on the draft strategic goals with internal and external stakeholders to identify any key gaps, and to identify potential actions for meeting the draft goals.
By the end of March 2011, review UH Hilo’s current institutional key performance indicators and recommend indicators that would be most appropriate for the university to monitor over the next five years.
By the end of April 2011, develop a full draft strategic plan and consult on this draft plan with a broad range of UH Hilo stakeholders.
By the end of May 2011, recommend a 2011-2015 strategic plan document for approval by the chancellor, and provide advice to the chancellor on implementing and monitoring the plan.

For the Committee's progress against these specific instructions click here.

Committee Membership

For an overview of the nominations process for the SPC please click here.

The Chair of the SPC is Kelly Burke (CoBE representative), and Vice-Chair, Marcia Sakai (Executive representative)

Maria Haws - College of Agriculture, Forestry and Natural Resource Management (Assistant Professor, Acquaculture)
Jackie Johnson - CAS: Humanities (Professor, Performing Arts)
Mazen Hamad - CAS: Natural Sciences (Assistant Professor, Chemistry)
Errol Yudko - CAS: Social Sciences (Associate Professor, Psychology)
Kelly Burke - College of Business and Economics (Professor, Management Information Systems)
Karen Pellegrin - College of Pharmacy (Director of Cont/Distance Education and Strategic Planning)
Pila Wilson - Ka Haka ‘Ula O Ke‘elikōlani (Professor, Papahana Mokuna Kalai’ike)
Thora Abarca (Librarian, Edwin Mookini Library)
Kainoa Ariola (Director, Advising Center)
Harry Yada (Director, Real Property)
Jim Cromwell (Director, Admissions)
Marcia Sakai (Dean, CoBE)
Elizabeth Stacy (Associate Professor, Biology)
Gail Makuakane-Lundin (Executive Coordinator, Student Development Programs)
Devaki Drozario (primary student member
Tracey Niimi (alternate student member)
Barry Mark (Ameriprise Financial Services Inc) (community representative

In addition, Siân Millard (Strategic Planning Coordinator) acts as secretary and provides staff support to the SPC and is a non-voting member.

Sub-Committees

Drafting Sub-committee

Following self-nominations from within the SPC's own membership, the Chancellor appointed a five-member drafting sub-committee to lead the committee through development and editing of the plan document. Members of the drafting subcommittee are:

Thora Abarca
Jim Cromwell
Siân Millard (Chair, non-voting SPC member)
Maria Haws
Harry Yada

Meeting Schedule and Papers

The Strategic Planning Committee was committed to transparency in the strategic planning process and as a result posted its meeting agenda's papers and minutes to this website (unless confidential to the committee).

Please note that the views and/or opinions expressed in these meeting papers do not necessarily reflect the official view of UH Hilo.

2010 meetings

Date	Time	Papers
1st meeting November 3rd 2010	9-11am	Agenda Minutes SPC 01/10 Charge and Process SPC 02/10 Roles and Responsibilities SPC 03/10 Strategic Planning Context SPC 03/10 Tabled Paper - UH Hilo Progress Towards UH System Strategic Outcomes and Performance Measures, and Budget-linked Perofrmance Targets SPC 03/10 Annex I SPC 03/10 Annex II SPC 03/10 Annex III SPC 04/10 Communicating Strategic Planning (this item was not discussed at the meeting due to lack of time - the paper was re-written for the 2nd meeting)
2nd meeting November 17th 2010	8-10am	Agenda Minutes SPC 04/10 Minutes of the First Meeting SPC 05/10 What Strategic Planning Is and Is Not SPC 06/10 Communicating Strategic Planning Note that the original intention was to develop a communications strategy based on the process set out in paper SPC 06/10 above, but it became apparent the day before the meeting that there would be limited time to spend on the exercise so the committee instead discussed a draft strategy developed by Siân Millard - see Additional paper 2 below: Additional paper 2- Communications Strategy 1st Draft Additional paper 1 - Assessment of Listening Tour Outcomes Additional paper 3 - December Ka Lono Hanakahi Newsletter Article - draft
3rd meeting November 23rd 2010	9-11am	Agenda Minutes SPC 07/10 Minutes of the Second Meeting SPC 08/10 Communications Strategy SPC 09/10 Workplan for Mission and Vision Development - draft SPC 10/10 Implementation - initial discussion paper
4th meeting December 1st 2010	8-10am	Agenda Minutes SPC 11/10 Workplan for Vision and Mission Development - updated Note that the above workplan will remain flexible to respond to any unforeseen circumstances SPC 12/10 Communications Strategy - FINAL Note that the above communications strategy will remain flexible to be adjusted where necessary. SPC 13/10 Principle to Guide UH Hilo Enrollment Management SPC 14/10 Summary of Recent WASC Recommendations SPC 14/10 Annex I June 2003 WASC Action Letter SPC 14/10 Annex II June 2004 WASC Action Letter SPC 14/10 Annex III June 2008 WASC Action Letter SPC 14/10 Annex IV March 2010 WASC Action Letter SPC 15/10 Minutes of the Third Meeting SPC 16/10 Outcomes of Listening Tour
5th meeting December 7th 2010	9-11am	Agenda Minutes SPC 17/10 Minutes of the Fourth Meeting SPC 18/10 Characteristics of Mission and Vision Statements SPC 18/10 Annex I Mission and Vision Statements from the UH System SPC 18/10 Annex II UH Hilo Profile Summary SPC 18/10 Annex III UH Manoa Profile Summary SPC 18/10 Annex IV UH West 'Oahu Profile Summary SPC 18/10 Annex V UH Maui College Profile Summary
6th meeting December 13th 2010	2-4pm	Agenda Minutes SPC 19/10 Minutes of the Fifth Meeting SPC 20/10 Consultation for Mission and Vision SPC 21/10 Characteristics of Mission and Vision Statements Replicated from SPC 18/10 SPC 22/10 Mission Initial Discussion Summary SPC 23/10 Integrative Learning Article

Date

Time

Papers

1st meeting

November 3rd 2010

9-11am