UH Hilo Strategic Planning Committee (SPC) - 2011-2015 Strategic Plan

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Contents:

The Committee's Charge

Aim

By the end of May 2011, to develop a realistic and measurable 2011-2015 Strategic Plan for UH Hilo that reflects the unique aspects of the university within the broader UH System, and to advise on appropriate implementation and monitoring.

Format of the strategic plan document

The resulting strategic plan document should be concise, specific, and clearly set out UH Hilo’s unique identity and strategic goals for the next five years. The document should be short, on the order of five pages in length.

Period of the plan

The plan will cover the period 2011-2015 to bring UH Hilo in line with the UH System strategic planning cycle and match the WASC review cycle. However, in recognition that strategic plans need to remain flexible and responsive, the plan will be revisited for possible revision every few years. As initial development of the plan will be completed by the end of May 2011, the next formal review of the plan will be in 2013.

Plan implementation and monitoring

The strategic plan will be the basis for budget and human resource decisions, including future program change requests, and its performance indicators will be tracked for evidence of progress toward plan goals.

In addition, individual colleges and other units will be asked to develop plans of their own to support and implement the strategic plan (process to be developed).

The strategic plan must be:

  • Aligned with the broader UH System Strategic Plan, objectives, outcome measures, and presidential initiatives (e.g., the Hawai‘i Graduation Initiative).
  • Realistic within the university’s current and anticipated human resource and budgetary resources.
  • Based on key evidence from internal and external sources (including WASC accreditation evaluations) and an analysis of the university’s current situation, the situation within the broader local and state community, and higher education trends, mandates and best practices.
  • Based on effective consultation with UH Hilo stakeholders – faculty, staff, students, alumni, local community and others, including actively seeking input on the mission and vision of UH Hilo and identified priorities, goals and potential strategies.

Specific instructions:

  • By the end of December 2010 and in consultation with UH Hilo stakeholders, review and revise the mission and vision statements of UH Hilo based on evidence from the pre-planning stage, UH System plans and policies, and other relevant information.
  • By the end of January 2011, identify draft strategic goals for UH Hilo through review of the pre-planning evidence, relevant documents or reports (e.g., state/island workforce needs, WASC reports, institutional data) and the UH System strategic plan.
  • By the end of February 2011, consult effectively on the draft strategic goals with internal and external stakeholders to identify any key gaps, and to identify potential actions for meeting the draft goals.
  • By the end of March 2011, review UH Hilo’s current institutional key performance indicators and recommend indicators that would be most appropriate for the university to monitor over the next five years.
  • By the end of April 2011, develop a full draft strategic plan and consult on this draft plan with a broad range of UH Hilo stakeholders.
  • By the end of May 2011, recommend a 2011-2015 strategic plan document for approval by the chancellor, and provide advice to the chancellor on implementing and monitoring the plan.

For the Committee's progress against these specific instructions click here.

Committee Membership

For an overview of the nominations process for the SPC please click here.

The Chair of the SPC is Kelly Burke (CoBE representative), and Vice-Chair, Marcia Sakai (Executive representative)

  • Maria Haws - College of Agriculture, Forestry and Natural Resource Management (Assistant Professor, Acquaculture)
  • Jackie Johnson - CAS: Humanities (Professor, Performing Arts)
  • Mazen Hamad - CAS: Natural Sciences (Assistant Professor, Chemistry)
  • Errol Yudko - CAS: Social Sciences (Associate Professor, Psychology)
  • Kelly Burke - College of Business and Economics (Professor, Management Information Systems)
  • Karen Pellegrin - College of Pharmacy (Director of Cont/Distance Education and Strategic Planning)
  • Pila Wilson - Ka Haka ‘Ula O Ke‘elikōlani (Professor, Papahana Mokuna Kalai’ike)
  • Thora Abarca (Librarian, Edwin Mookini Library)
  • Kainoa Ariola (Director, Advising Center)
  • Harry Yada (Director, Real Property)
  • Jim Cromwell (Director, Admissions)
  • Marcia Sakai (Dean, CoBE)
  • Elizabeth Stacy (Associate Professor, Biology)
  • Gail Makuakane-Lundin (Executive Coordinator, Student Development Programs)
  • Devaki Drozario (primary student member
  • Tracey Niimi (alternate student member)
  • Barry Mark (Ameriprise Financial Services Inc) (community representative

In addition, Siân Millard (Strategic Planning Coordinator) acts as secretary and provides staff support to the SPC and is a non-voting member.

Sub-Committees

Drafting Sub-committee

Following self-nominations from within the SPC's own membership, the Chancellor appointed a five-member drafting sub-committee to lead the committee through development and editing of the plan document. Members of the drafting subcommittee are:

  • Thora Abarca
  • Jim Cromwell
  • Siân Millard (Chair, non-voting SPC member)
  • Maria Haws
  • Harry Yada

Meeting Schedule and Papers

The Strategic Planning Committee was committed to transparency in the strategic planning process and as a result posted its meeting agenda's papers and minutes to this website (unless confidential to the committee).

Please note that the views and/or opinions expressed in these meeting papers do not necessarily reflect the official view of UH Hilo.

2010 meetings

Date Time Papers

1st meeting

November 3rd 2010

9-11am

Agenda

Minutes

 

SPC 01/10 Charge and Process

SPC 02/10 Roles and Responsibilities

SPC 03/10 Strategic Planning Context

SPC 03/10 Tabled Paper - UH Hilo Progress Towards UH System Strategic Outcomes and Performance Measures, and Budget-linked Perofrmance Targets

SPC 03/10 Annex I

SPC 03/10 Annex II

SPC 03/10 Annex III

SPC 04/10 Communicating Strategic Planning (this item was not discussed at the meeting due to lack of time - the paper was re-written for the 2nd meeting)

2nd meeting

November 17th 2010

8-10am

Agenda

Minutes

 

SPC 04/10 Minutes of the First Meeting

SPC 05/10 What Strategic Planning Is and Is Not

SPC 06/10 Communicating Strategic Planning

Note that the original intention was to develop a communications strategy based on the process set out in paper SPC 06/10 above, but it became apparent the day before the meeting that there would be limited time to spend on the exercise so the committee instead discussed a draft strategy developed by Siân Millard - see Additional paper 2 below:

Additional paper 2- Communications Strategy 1st Draft

Additional paper 1 - Assessment of Listening Tour Outcomes

Additional paper 3 - December Ka Lono Hanakahi Newsletter Article - draft

3rd meeting

November 23rd 2010

9-11am

Agenda

Minutes

 

SPC 07/10 Minutes of the Second Meeting

SPC 08/10 Communications Strategy

SPC 09/10 Workplan for Mission and Vision Development - draft

SPC 10/10 Implementation - initial discussion paper

 

4th meeting

December 1st 2010

8-10am

Agenda

Minutes

 

SPC 11/10 Workplan for Vision and Mission Development - updated

Note that the above workplan will remain flexible to respond to any unforeseen circumstances

SPC 12/10 Communications Strategy - FINAL

Note that the above communications strategy will remain flexible to be adjusted where necessary.

SPC 13/10 Principle to Guide UH Hilo Enrollment Management

SPC 14/10 Summary of Recent WASC Recommendations

SPC 14/10 Annex I June 2003 WASC Action Letter

SPC 14/10 Annex II June 2004 WASC Action Letter

SPC 14/10 Annex III June 2008 WASC Action Letter

SPC 14/10 Annex IV March 2010 WASC Action Letter

SPC 15/10 Minutes of the Third Meeting

SPC 16/10 Outcomes of Listening Tour

5th meeting

December 7th 2010

9-11am

Agenda

Minutes

 

SPC 17/10 Minutes of the Fourth Meeting

SPC 18/10 Characteristics of Mission and Vision Statements

SPC 18/10 Annex I Mission and Vision Statements from the UH System

SPC 18/10 Annex II UH Hilo Profile Summary

SPC 18/10 Annex III UH Manoa Profile Summary

SPC 18/10 Annex IV UH West 'Oahu Profile Summary

SPC 18/10 Annex V UH Maui College Profile Summary

6th meeting

December 13th 2010

2-4pm

Agenda

Minutes

 

SPC 19/10 Minutes of the Fifth Meeting

SPC 20/10 Consultation for Mission and Vision

SPC 21/10 Characteristics of Mission and Vision Statements Replicated from SPC 18/10

SPC 22/10 Mission Initial Discussion Summary

SPC 23/10 Integrative Learning Article

2011 meetings

Date Time Papers

7th meeting

January 5th 2011

2-4pm

Agenda

Minutes

 

SPC 01/11 Draft Consultation Timetable Mission and Vision

SPC 01/11 Annex I Draft Online Survey Questionnaire (available on request)

SPC 02/11 Minutes of the Sixth Meeting

SPC 03/11 Initial Draft Mission for Consultation

SPC 04/11 Vision Email Submission Summary

8th meeting

January 12th 2011

8-10am

Agenda

Minutes

 

SPC 05/11 Minutes of the Seventh Meeting

SPC 06/11 Vision Email Submission Summary

SPC 07/11 Vision Characteristics

SPC 08/11 Summary Draft Mission Feedback As At 01.11.11

 

9th meeting

January 14th 2011

8-10am

Agenda

Minutes

 

SPC 09/11 Minutes of the Eighth Meeting

SPC 10/11 Draft Vision Statement For Discussion

SPC 11/11 Draft Mission/Vision Communications Plan (confidential to the SPC)

10th meeting

January 21st 2011

8-10am

Agenda

Minutes

 

SPC 12/11 Minutes of the Ninth Meeting

SPC 13/11 Consultation Update and Town-Hall Plan

SPC 14/11 Implementation Ideas Paper (confidential - not available for public release at this time)

Note: paper 14/11 related to the SPC's charge to advise the Chancellor on implementation of the strategic plan.

11th meeting

January 31st 2011

8-10am

Agenda

Minutes

 

SPC 15/11 Minutes of the Tenth Meeting

SPC 16/11 Key Points from Chancellor's Spring Gathering speech

SPC 17/11 Draft Mission/Vision Consultation Feedback and Next Steps

SPC 17/11 Annex I Town hall Session 1 - Summary

SPC 17/11 Annex I Town hall Session 2 - Summary

SPC 17/11 Annex I Town hall Session 3 - Summary

SPC 17/11 Annex I Town hall Session 4 - Summary

SPC 17/11 Annex II Email feedback - Confidential to the SPC

SPC 17/11 Annex III Survey Raw Responses - Confidential to the SPC

SPC 17/11 Annex IV Initial Summary Report Draft Mission/Vision Consultation - Confidential to the SPC (full report will be made public by end Feb 2011)

12th meeting

February 4th 2011

8-10am

Agenda

Minutes

 

SPC 18/11 Minutes of the Eleventh Meeting

SPC 17/11 and all annexes was the other paper referred to in this meeting (see Jan 31st meeting above)

13th meeting

February 11th 2011

8-10am

Agenda

Minutes

 

SPC 19/11 Minutes of the Twelfth Meeting

SPC 20/11 Revising the Draft Mission and Vision Statements - Process Options

SPC 21/11 Developing Goals, Actions and Performance Indicators - Process Option

SPC 22/11 Implementation and Monitoring Recommendations - 2nd draft (paper and discussion confidential to the SPC at this time)

14th meeting

February 18th 2011

8-10am

Agenda

Minutes

 

SPC 23/11 Minutes of the Thirteenth Meeting

SPC 24/11 Draft Potential Vision Themes

SPC 25/11 Developing Goals, Actions and Performance Measures - meeting 1

15th meeting

February 23rd 2011

8-10am

Agenda

Minutes

 

SPC 26/11 Minutes of the Fourteenth Meeting

SPC 27/11 Developing Goals, Actions and Performance Measures - meeting 2

SPC 27/11 Annex I - Raw Outcomes from Goals Meeting 1 Discussion

16th meeting

March 4th 2011

8-10am

Agenda

Minutes

 

SPC 28/11 Minutes of the Fifteenth Meeting

SPC 29/11 Draft Report of the Mission/Vision Consultation (confidential to the SPC. Click here for Final Report)

SPC 30/11 Goals Development Homework for the SPC

 

March 11th 2011

8-10am Meeting cancelled - campus closure

17th meeting

March 16th 2011

8-10am

Agenda

Minutes

 

SPC 31/11 Minutes of the Sixteenth Meeting

SPC 32/11 Goals and Actions Skeleton Matrix (confidential to the SPC)

18th meeting

March 18th 2011

8-10am

Agenda

Minutes

 

SPC33/11 Minutes of the Seventeenth Meeting

SPC 34/11 Strategic Plan Section 1 for approval (confidential to the SPC)

SPC 35/11 Developing Strategic Goals and Actions - meeting 5

SPC 35/11 Annex I Goals and Actions Skeleton Matrix (confidential to the SPC)

19th meeting

March 29th 2011

8-10am

Agenda

Minutes

 

SPC 36/11 Minutes of the Eighteenth Meeting

SPC 37/11 Amended minutes of the 17th meeting (as above)

SPC 38/11 Feedback from Chancellor and VC's on Draft Strategic Plan (confidential to the SPC)

SPC 39/11 Draft Strategic Plan Section 1 and 2 (confidential to the SPC)

SPC 40/11Expanded Sections 1 and 2 for SPC use (confidential to the SPC)

20th meeting

April 1st 2011

8-10am

Agenda

Minutes

 

SPC 41/11 Minutes of the Nineteenth Meeting

SPC 42/11 Goals Consultation Plan

SPC 42/11 Annex I Draft Questionnaire for Consultation (confidential to the SPC)

SPC 43/11 Update 'What we stand for' section (confidential to the SPC)

SPC 44/11 Goals and Actions Proposal (confidentail to the SPC)

21st meeting

April 8th 2011

8-10am

Agenda

Minutes

 

SPC 45/11 Minutes of the Twentieth Meeting

SPC 46/11 Consultation Plan

SPC 47/11 Draft Strategic Plan (confidential to the SPC)

22nd meeting

April 15th 2011

8-10am

Agenda

Minutes

 

SPC 48/11 Minutes of the Twenty-First Meeting

SPC 49/11 Consultation initial feedback (tabled paper and confidential to the SPC)

SPC 50/11 Work plan April-May 2011

SPC 51/11 (plus annexes) Key Performance Indicators - discussion 1 (confidential to the SPC)

23rd meeting

April 20th 2011

8-10am

Agenda

Minutes

 

SPC 52/11 Minutes of the Twenty-Second Meeting

SPC 53/11 Interim Report Draft Strategic Plan Consultation (confidential to the SPC)

24th meeting

April 27th 2011

8-10am

Agenda

Minutes

 

SPC 54/11 Minutes of the Twenty-Third Meeting

SPC 55/11 Interim Report Draft Strategic Plan Consultation (continued) (confidential to the SPC) - click here to download the final report or visit the 'Early Drafts and Consultations' webpage.

25th meeting

May 2nd 2011

8-10am

Agenda

Minutes

 

SPC 56/11 Minutes of the Twenty-Fourth Meeting

SPC 57/11 Latest Draft Strategic Plan

SPC 57/11 Annex I - Latest Draft Strategic Plan (confidential to the SPC)

26th meeting

May 4th 2011

8-10am

Agenda

Minutes

 

SPC 58/11 Minutes of the Twenty-Fifth Meeting

SPC 59/11 - Latest Version Draft Strategic Plan (confidential to the SPC)

27th meeting

May 9th 2011

9-11am

Agenda

Minutes

 

SPC 60/11 Minutes of the Twenty-Sixth Meeting

SPC 61/11 - Latest Version of Draft Strategic Plan(confidential to the SPC)

28th meeting

May 13th 2011

9-11am

Agenda

Minutes

 

SPC 62/11 Minutes of the Twenty-Seventh Meeting

SPC 63/11 Endorsement Progress

SPC 64/11 Implementation Recommendations paper (confidential to the SPC)

29th meeting

May 18th 2011

8-10am

Agenda

Minutes

 

SPC 65/11 Minutes of the Twenty-Eighth Meeting

SPC 66/11 Impact Indicators (confidential to the SPC)

SPC 66/11 Annex I NSSE Benchmarks of Educational Effectiveness

30th meeting

May 25th 2011

1-3pm

Agenda

Minutes

 

SPC 67/11 Minutes of the Twenty-Nineth Meeting

SPC 68/11 Final draft strategic plan (confidential to the SPC)

SPC 69/11 Overall Progress Indicators (confidential to the SPC)

SPC 70/11 Action Progress Indicators (confidential to the SPC)

31st and final meeting

May 27th 2011

1-3pm

Agenda

Minutes

 

SPC 71/11 Minutes of the Thirtieth Meeting

SPC 72/11 Final draft strategic plan for approval - click here for the final draft recommended to the Chancellor

SPC 73/11 Final draft Overall Progress Indicators for approval (confidential to the SPC and the Chancellor at this stage)

SPC 74/11 Final draft Action Progress Indicators for approval (confidential to the SPC and the Chancellor at this stage)

SPC 75/11 Final draft Implementation recommendations (confidential to the SPC and the Chancellor at this stage)