Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act of 1974 affords current students certain rights with respect to their education records. They are:
- The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
PH: (202) 260-3887 or FAX: (202) 260-9001
- Students are advised that institutional policy and procedures required under FERPA have been published as Administrative Procedure A7.000 Procedures Relating to Protection of the Educational Rights and Privacy of Students. Copies of Administrative Procedure A7.000 may be viewed at http://www.hawaii.edu/policy/archives/apm/a700/a7022a.pdf
- Directory Information
Students are advised that certain personally identifiable information is considered by the University to be Directory Information and, in response to public inquiry, may be disclosed without prior consent of the student unless the student otherwise so informs the University not to disclose such information. The items listed have been predetermined by the UH System. (updated March 3, 2015)
- Name of student
- Local address and zip code
- Local telephone number
- Major field of study
- Educational level (i.e., freshman, sophomore, etc.)
- Fact of participation in officially recognized activities and sports
- Weight and height of members of athletic team
- Dates of attendance
- Most recent educational institution attended
- Degrees and awards received
- Email address
- Enrollment status (full-time or part-time)
A student may submit in writing a Consent to Disclose Education Records to Third Party and return it to the Office of the Registrar. The consent will be placed in the students file and considered active until the student graduates or rescinds the request.
- A parent or spouse of a student is advised that information contained in educational records, except as may be determined to be Directory Information, will not be disclosed to him/her without the prior written consent of the son, daughter, or spouse. If a student is claimed as a dependent for federal income tax purposes by a parent, the parent who claims the student as a dependent for federal tax purposes may have access to student's education records without the student's consent. The parents must submit a copy of their most current federal tax return to the Office of the Registrar verifying that the student is in fact a dependent.
Adapted from the UH Mānoa FERPA statement: TBA