UH Hilo Academic Policies

UH Hilo Home > Leadership > Vice Chancellor for Academic Affairs

These pages contain only links to official academic policies approved by the appropriate bodies affecting the entire University of Hawaiʻi Hilo campus. Please consult departmental/program/unit web pages for policies specific to their domains. Please contact the Vice Chancellor for Academic Affairs for more information. The policies are organized under appropriate headings and in duplicate where appropriate. The policy number is based on the date the policy was passed. A brief description of each policy is followed by the original date posted to this web page. To access the actual policy document, click on the policy number and title.

Catalog

New Wording

  • 2007-10 Concurrent Degrees: Motion to adopt new wording in the UH Hilo catalogue regarding double majors, second baccalaureate degrees, and concurrent degrees. (posted December 2008)

Faculty

Advising

  • 2005-4-A Transfer Credit Policy: Articulation of the UH Hilo course transfer policy for accredited US Institutions and Ministry of Education approved institutions in foreign countries. (posted November 2008)
  • 2010-6 General Education Transfer: Articulation of GE certification policy for courses transferred from other institutions to UHH to fulfill GE requirements. (posted June 2010)
  • 2009-1 Advising: Articulation of major and departmental advising assignments. (posted July 2009)

Courses

  • 2009-2 Course Assignments and Scheduling: Articulates responsibilities for course assignments and scheduling to department chairs, department faculty, division chairs, college directors, and the dean. (posted July 2009)
  • 2009-5 Enrollment Caps / Course Management: Class sizes will be determined by student demand, course content, system regulation, and room size. Final decisions for course management will be the responsibility of the Dean. (posted July 2009)
  • 2009-6-A Final Examination: Articulates the requirement for all courses to administer final examinations during the specified period stated in the UH Hilo academic calendar. (posted July 2009)
  • 2009-6-B Grading and Grade Changes: Articulates each faculty member's responsibility to clearly state in the syllabus, the grading criteria and policies used to evaluate student's work and level of performance associated with any particular grade. Also explains the appropriate protocol and procedure for grade changes. (posted January 2010)
  • 2009-7-A Incomplete grades: Policy for giving incomplete grades to students who fail to complete part of the course's work by the end of the semester. (posted July 2009)
  • 2013-4 UH Hilo Credit Hour Policy: Articulates the expected amount of work a student must expend to achieve intended learning outcomes for each course credit hour. (posted July 2013)

Duties & Responsibilities

  • 2009-4-B Duty Period: Description of time frame and responsibilities of faculty, such as availability and advising, during their duty period. (posted July 2009)
  • 2009-8 Faculty Office hours: Expected five office hours per week and common practice "by appointment" additional office hours. (posted July 2010)
  • 2009-9 Professional Leave from Classes: When filing for travel requests for off-island/out-of-state conferences, meeting, and other professional activites, faculty must respect protocol and seek approval from their department chair to organize appropriate class coverage. (posted July 2009)
  • 2009-12-B Teaching Load and Release Time: Faculty have a semester teaching load of twelve credit hours, three of which are considered released or reassigned for research or service activities. Faculty may be released additional hours due to administrative tasks or may be compensated for overload for teaching an additional course. (posted July 2010)

Evaluation

  • 2009-3 Course Evaluations: Faculty must offer students the opportunity to evaluate each course utilizing the common standardized form. (posted July 2009)

Job Description & Hiring

Programs Proposals, Modifications & Review

  • 2012-7 Distance Learning Designation: UH Hilo distance learning program is a degree, certificate, or licensure program. Programs considering offering a DLP need to go through the proper process and consult with the Distance Learning Coordinator. (posted November 2013)
    • (Since the original Distance learning document was signed and posted in June 2012, there have been personnel changes: Janet Ray, Distance Learning Consultant, Seri Luangphinith, WASC Accreditation Liaison, and Jean Ippolito, Curriculum Planning Liaison. Please check the online directory for contact information.)

Tenure and Promotion

  • 2005-3 Appointment of TPRCs: Eligibility, appointing process, TPRC for instructional faculty, and TPRC for library and Student Services Facilities. (posted July 2009)

Student

Admission

Catalog

Complaint

  • 2005-4-B Academic Complaint Policy: The proper procedures for resolution of academic complaints concerning student protections, and procedures for the resolution of academic grievances related to improper evaluation. (posted July 2009)

Degree Requirements

  • 2009-12-A Residency Requirements: Residency requirements must be fulfilled in order to receive a baccalaureate degree from UH Hilo. (December 2009; posted January 2010)
  • 2007-10 Concurrent Degrees: Motion to adopt new wording in the UH Hilo catalogue regarding double majors, second baccalaureate degrees, and concurrent degrees. (posted December 2008)

Enrollment

Grading

  • 2009-7-A Incomplete grades: Policy for giving incomplete grades to students who fail to complete part of the course's work by the end of the semester. (posted July 2009)

Graduation

Transfer

  • 2010-6 General Education Transfer: Articulation of GE certification policy for courses transferred from other institutions to UHH to fulfill GE requirements. (posted June 2010)
  • 2005-4-A Transfer Credit Policy: Articulation of the UH Hilo course transfer policy for accredited US Institutions and Ministry of Education approved institutions in foreign countries. (posted November 2008)

Graduation Division

Conduct of Research

  • 2011-2 Responsible Conduct of Research Policy: UH Hilo adopted the Responsible Conduct of Research plan which provides appropriate training and oversight to undergraduate and graduate students, as well as postdoctoral researchers. This plan is required by the NSF and NIH for their funding and support. (posted April 2011)

Ka Haka Ula o Ke elikolani: College of Hawaiian Language

Graduation Requirements