UH Hilo Campus Security Policies and Procedures
The University of Hawaiʻi at Hilo complies with the Clery Act with the following Policy statements that address how students and staff should report criminal actions and other emergencies that occur on campus; the security of and access to campus facilities; policies regarding campus security and enforcement of laws, rules, and codes of conduct; and policies designed to promote education and awareness of sex offenses and prevent these types of criminal acts.
Timely Warnings and Security Alerts
In the event that a situation arises, either on or off campus, that, in the judgment of the Director of Campus Security, constitutes an ongoing or continuing threat, a campus wide “Timely Warning” or “Security Alert” will be issued. The warning or alert will be issued through the University e-mail system to students, faculty, and staff via the UH Announcement System or UH Alert System, as appropriate, as soon as the threat becomes known.
Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, the UH Hilo Campus Security Department will post the threat as a Special Notice on the UH Hilo Campus Security web site at http://hilo.hawaii.edu/auxsvc/security/index.php. In such instances, a copy of the notice shall be posted by UH Hilo Campus Security on public bulletin boards in the Campus Center, Library, and at each on-campus residence hall. A second warning notice may be sent through the University e-mail system to students, faculty, and staff via the UH Announcement System one day after the first notice has been sent, if appropriate.
Anyone with information warranting a timely warning should report the circumstances to UH Hilo Campus Security, by phone (974-7911) or in person at the UH Hilo Campus Security Dispatch Center, Room 104 of the Auxiliary Services Building on campus, just south of the Business Office.
Individuals may report crimes, criminal activity, and suspected criminal activity anonymously to UH Hilo Campus Security through the “Silent Witness” Program, online at http://hilo.hawaii.edu/auxsvc/security/witness/index.php.
Click link for printable copy of Policy Addressing Timely Warnings and Security Alerts
Annual Disclosure of Crime Statistics
The UH Hilo Director of Campus Security prepares the Annual Disclosure of Crime Statistics Report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The full text of this report can be located on the Campus Security web site. This report is prepared in cooperation with the local law enforcement agencies surrounding our main campus and alternate sites, Housing Services, the Division of Student Affairs, and Environmental Health and Safety. Each entity provides updated information to the Director of Campus Security regarding their educational efforts and programs to comply with the Act, which is incorporated into the annual report.
Campus crime, arrest and referral statistics include those reported to the Hawaii County Police Department, the Hawaii State Sheriff’s Department, designated University officials, including but not limited to directors, deans, department heads, designated student affairs staff, advisors to students/student organizations, athletic coaches, and others, as appropriate. Counseling Services and Student Medical Services staff will inform their clients of the procedures to report crime to University Campus Security on a voluntary or confidential basis, should they feel it is in the best interest of the client. A procedure is in place to anonymously capture crime statistics disclosed confidentially during such a session.
Each year an email notification is made to all faculty, staff, and enrolled students, that provides the web site to access this report. The email notice will include the statement that copies of the report are available at Campus Security, Room 104, Auxiliary Services Building, or by calling (808) 974-7911.
The following statement regarding the availability of the Annual Security Report is incorporated into all catalogs, course schedules, job announcements and applications, specific publications to the public, and specific types of publications used to solicit recruitment of faculty, staff, and students: The University of Hawaii at Hilo’s (UHH) Annual Campus Security Report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by the University of Hawaii at Hilo; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a copy of this report by contacting UHH Campus Security, 808-974-7911, located in Room 104 of the Auxiliary Services Building, or by accessing the following web site: http://hilo.hawaii.edu/auxsvc/security/documents/2011crimereport.pdf.
Click link for printable copy of Policy Addressing Annual Disclosure of Crime Statistics
Security and Access
During business hours, the University (excluding certain housing facilities) will be open to students, parents, employees, contractors, guests, and invitees. During non-business hours access to all University facilities is by key, if issued, or by admittance via a UH Campus Security Officer or Residence Hall Manager. In the case of periods of extended closure, the University will admit only employees, students residing in residence halls, and pre-approved visitors. UH Hilo Campus Security will block access to all entrances except the main entrance off Lanikaula and the main entrance off Kawili Street. UH Hilo Campus Security Officers will log all names, locations and offices, dates and times for all who enter and exit through these two entrances to ensure safety and security.
Some facilities have individual hours, which may vary at different times of the year for each respective campus closure. Examples are the Student Life Center, Performing Arts, and areas of Athletics that holds athletic practices and games. During campus closures, UH Hilo Campus Security increases patrols in and around residence halls. For specifics refer to the matrix of areas open during campus closures at: http://hilo.hawaii.edu/campus_closures/index.php.
Emergencies may necessitate changes or alternatives to any posted schedules. Any areas where there are security issues will be assessed for improvements. These assessments may address such items as landscaping, locks, alarms, lighting, and communications. The objective is to take corrective actions to reduce the likelihood of repeated incidents. Additionally, during the academic year, the Vice Chancellor for Administrative Affairs, Director of Campus Security, and others as appropriate, regularly meet to discuss safety and security issues and propose actions to continually improve the measures and policies in place.
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Campus Security Officer Authority and Jurisdiction
University of Hawaii at Hilo Campus Security Officers have the authority to ask persons for identification and to determine whether individuals have lawful business at the University. UH Hilo Campus Security Officers have the authority to issue parking tickets, which are billed to financial accounts of students, faculty, and staff. UH Hilo Campus Security Officers have citizen’s arrest power. Criminal incidents are referred to the local police or state sheriff department that have jurisdiction on the campus. UH Hilo Campus Security maintains a highly professional working relationship with the Hawaii County Police Department and the Hawaii State Sheriff Department. All crime victims and witnesses are strongly encouraged to immediately report the crime to the UH Hilo Campus Security Department and the appropriate law enforcement agency. Prompt reporting will assure timely warning notices on-campus and timely disclosure of crime statistics.
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Encouragement of Accurate and Prompt Crime Reporting
General Procedures for Reporting a Crime or Emergency
Community members, students, faculty, staff, and guests are encouraged to report all crimes and public safety related incidents to Campus Security in a timely manner.
- To report a campus related crime or an on-campus emergency, or on off-campus property, call UH Hilo Campus Security at extension 7911 or, from outside the University phone system, (808) 974-7911. In some cases, UH Hilo Campus Security will advise duel reporting, and request that 911 or the Hawaii Police Department’s non-emergency number be called.
- It is recommended to call 911 in the event that the incident is life threatening or requires an ambulance or fire truck.
- Individuals may report crimes, criminal activity, and suspected criminal activity anonymously to UH Hilo Campus Security through the “Silent Witness” Program at http://hilo.hawaii.edu/auxsvc/security/witness/.
- To report a non-emergency campus security of public safety related matter, call UH Hilo Campus Security at 7911 or, from outside the University phone system, (808) 974-7911.
- Dispatchers are available at these respective telephone numbers 24 hours a day to answer your call. In response to a call, UH Hilo Campus Security will take the required action, dispatching an officer or asking the victim to file an incident report.
- All UH Hilo Campus Security incident reports involving students are forwarded to the Dean of Students office for review and potential action by the Dean’s office. Campus Security investigators or an investigator designated by the Dean of Students will investigate when it is deemed appropriate. Additional information obtained via the investigation will also be forwarded to Campus Security, the Vice Chancellor for Student Affairs, the Vice Chancellor for Administrative Affairs, and any other areas as deemed appropriate.
- All Campus Security incident reports involving employees or the general public are reviewed by the Director of Campus Security for potential appropriate action as deemed necessary by the nature of the incident. If an incident requires investigation, the additional information obtained will be forwarded to the Vice Chancellor for Administrative Affairs who will determine with the collaboration of the Director of Campus Security others who need to be involved in any decision making and problem resolution process.
- If assistance is required from the Hawaii County Police Department or the Hawaii State Sheriff Department, UH Hilo Campus Security will contact the appropriate agency. If a sexual assault or rape should occur, staff on the scene, including UH Hilo Campus Security, will offer the victim a wide variety of services pursuant to the University’s Sexual Assault Policy guidelines.
- Information regarding the list of on campus and off campus resources is available in hard copy form on UH Hilo’s Crime Awareness and Campus Security brochure and on the UH Hilo Campus Security web site.
Reporting crime to UH Hilo Campus Security is encouraged to ensure inclusion in the annual crime statistics and to aid in providing timely warning notices to the community, when appropriate.
Click link for printable copy of Policy Addressing the Encouragement of Accurate and Prompt Crime Reporting
Alcoholic Beverages and Illegal Drugs
The University of Hawaii at Hilo campus has been designated as “drug free” and only under certain circumstances is the consumption of alcohol permitted. The University of Hawaii System has an Executive Policy E11.203 that pertains to Illegal Drugs and Alcohol Abuse, and includes the “drug free” workplace statement. This policy can be viewed in full at http://www.hawaii.edu/apis/ep/e11/e11203.pdf. The Human Resource Department of the University of Hawaii System states the “drug free” workplace policy on their website at http://www.hawaii.edu/ohr/docs/drugfree.htm. The University of Hawaii System also has an Executive Policy E11.201 that pertains to Illegal Drugs and Substance Abuse and can be viewed in full at http://www.hawaii.edu/apis/ep/e11/e11201.pdf.
The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws. Such laws are strictly enforced by the UH Hilo Campus Security staff. Violators may be subject to University disciplinary action, criminal prosecution, fine and imprisonment. It is unlawful to sell, furnish or provide alcohol to a person under the age of 21. The possession of alcohol by anyone under 21 years of age in a public place or a place open to the public is illegal. It is also a violation of the UH Hilo Alcohol Policy for anyone to consume or possess alcohol in any public or private area of campus without prior University approval.
The Student Conduct Code details expected behaviors of students and the disciplinary actions that will occur if a student is caught violating the rules regarding alcoholic beverages on campus. The UH Hilo Student Conduct Code can be reviewed at: http://hilo.hawaii.edu/studentaffairs/conduct/student_conduct.php.
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Sex Offender Registration
In accordance with the “Campus Sex Crimes Prevention Act” of 2000, which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act and the Family Educational Rights and Privacy Act of 1974, the UH Hilo Campus Security web page (http://hilo.hawaii.edu/auxsvc/security/index.php) provides a link to the Hawaii State Sex Offender website. This site links to the Hawaii State Sex Offender Registry.
The “Campus Sex Crimes Prevention Act” of 2000 requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders mandated to register in the State to provide notice of each institution of higher education in that State at which the person is employed, carries a vocation, or is a student.
The following is the link to the Hawaii State Sex Offender web site: http://hawaii.gov/ag/hcjdc/main/sex_off_info/.
Click link for printable copy of Policy Addressing Sex Offender Registration
Sexual Assault Policy
The University has a Student Sexual Assault Policy and will not tolerate acts of sexual assault on members of our campus community. Efforts at preventing sexual assault are provided by various campus agencies including the Division of Student Affairs, Women's Center, University Housing, and Campus Security.
Sexual assault is defined as any form of unwanted sexual contact and includes rape, acquaintance rape, and other sexual acts directed against another person. It does not require the use of physical force and can be the result of a threat, expressed or implied, that places a person in fear of bodily injury.
Reports of all sexual assaults are encouraged, and can be made to any member of the University's Sexual Assault Response Team, which includes staff from the Women's Center, Counseling Services, Student Medical Services, University Housing, Dean of Students, and Campus Security. UH Hilo is committed to ensuring that students who are victims/survivors of sexual assault are treated in a respectful, supportive and caring manner, and that his/her safety, privacy and confidentiality is preserved to the greatest extent possible. Team members will ensure that victims/survivors will be able to access advocacy, medical mental health and other support services in a timely manner; will receive information about options for recourse; and will be presented with reasonable academic and other accommodations.
Any University student or employee found responsible for a sexual assault is subject to the provisions of Hawaiʻi State Law, University Policy and/or the Student Conduct Code. For more information, visit:
- UH Hilo Sexual Assault Policy & Procedures
- UH System Sexual Assault Executive Policy & Procedural Guidelines
All fires occurring on main campus and off-campus locations shall be reported to the UH Hilo Campus Security Department. Information that shall be collected will include (at a minimum):
- Cause of Fire
- Injuries Requiring Treatment at a Medical Facility*
- Any Death Related to Fire*
- Estimated Value of Property Damage*
*Note: State and Federal regulations require the immediate reporting of any incident resulting in the death of an employee, the hospitalization of three or more employees, and/or property loss of more than $50,000 (see below).
Any fire resulting in loss of life, hospitalization of three or more individuals, and/or estimated property loss greater than $50,000, shall be reported to the Director of the Environmental Health and Safety Office (EHSO) or alternate “immediately.” EHSO or alternate shall report any fire that meets the above criteria to the State of Hawaii Occupational Safety and Health Agency (HIOSH) within eight hours of notification.
Fires reported within the previous 24 hour period shall be reported by 10 AM to EHSO by UH Hilo Campus Security Department. EHSO or alternate shall enter information on reported fires into the Campus Fire Log and email to the UH Hilo Campus Security Department. This electronic record shall be made available upon request through the UH Hilo Campus Security Department. At the end of the calendar year, the information from the reported fires on campus shall be entered into the Fire Statistics form for the Clery Act reporting requirements. An Annual Fire Report shall be compiled and posted online by October 1st each year.
*Designated EHSO Alternate for this Policy: UH Hilo Director, Campus Security
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Reporting of Crimes and Emergencies
The University encourages the prompt reporting of all emergencies, violations, and criminal incidents by calling the police (911) or to Campus Security (974-7911). When a call is received by security, an Officer will be immediately dispatched. Often a quick report will aid in the apprehension of the suspect and/ or prevention of a crime. All reported incidents are investigated and recorded. Incidents also can be reported to any University employee. Please read memo regarding UH Hilo staff obligations to report criminal activity or potential criminal activity immediately.