UH Hilo Graduate Council Minutes, November 7, 2008

Present: Chair Dan Brown, Larry Heintz, Kathryn Besio, Don Price, Bryan Kim, Mahealani Jones, Ken Morris, Kathleen Stacey, Kenny Simmons, Jene Michaud, Chuck Langlas (note-taker), Jerry Calton

1. Minutes of the Oct. 31 meeting were approved.

2. Concerning the council chair’s request to graduate program chairs to provide a list of their program faculty and a description of the procedure to determine the faculty, discussion ensued concerning what that procedure should be.

      (It was pointed out that membership on a committee would not be a good criterion now that there will necessarily be outside members for dissertation committees.)

3. Dan announced that the VCAA was pleased with the outside the program/inside the university dissertation committee member policy passed at the last meeting. He will send the policy to the Faculty Congress for approval.

Discussion followed about whether that should be the appropriate path, or whether we should send policies directly to the congress. Another point made was that the council should have a charter, which (among other things) might require a response from the VCAA to council policy recommendations within a certain period, or otherwise they would be deemed accepted.

Motion (made by Ken Morris, seconded by Kenny Simmons) passed without opposition: For matters concerning academic policy, the Graduate Council will henceforth give its recommendations to the VCAA for approval, with the expectation that the VCAA will refer significant policy recommendations to the Faculty Congress.

4. The committee chair reminded program chairs that their annual reports for 2007-2008 (due by July) are overdue.

5. Discussion continued on the matter of compensation to faculty for graduate program work.

6. Chuck Langlas asked for the council to establish additional procedures to be followed concerning external examiners for dissertations. Currently the graduate catalog says (p. 273) only that the VCAA will “appoint the examiner, at the recommendation of the graduate program.” There is no form to document the appointment. The catalog further states “After the oral dissertation defense, the outside examiner signs Form 3, ‘Recommendation for Award of Doctoral Degree’ to signify approval.” If the outside examiner does not approve, he/she is to submit a report describing the reasons to the VCAA.